School of Ocean and Earth Science and Technology

SOEST Fiscal Services

Travel

Travel APM A8.851
http://www.hawaii.edu/policy/archives/apm/disb/a8851.pdf

SOEST Fiscal Travel Training Handouts
  1. Travel Powerpoint Presentation
  2. Travel Request Cheat Sheet
  3. Travel Completion Cheat Sheet
  4. travel_subcodes

Travel FAQ's

General Travel FAQ's
eTravel
RCUH Travel

General Travel FAQ's

Q: What is the recommended website for per diem rates?
A: The recommended website for per diem rates can be found at
www.defensetravel.dod.mil/site/perdiemCalc.cfm.

Q: What is the recommended website for currency conversion rates?
A: The recommended website for currency conversion rates can be found at
www.oanda.com/currency/classic-converter.

Q: What are the U.S. Territories for travel budget code purposes?
A: Below listing is subject to change and is not meant to be all-inclusive:
  1. American Samoa
  2. Guam
  3. Johnston Atoll
  4. Micronesia, Federated States of (Pohnpei, Chuuk Islands, Yap Islands, Kosrae)
  5. Midway Islands (Eastern Island, Sand Island, Spit Island)
  6. Northern Mariana Islands (Saipan, Rota, Tinian)
  7. Puerto Rico
  8. U.S. Virgin Islands
  9. Wake Island

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eTravel

To access the eTravel website, please visit www.hawaii.edu/etravel/.

For faster travel reimbursements, sign up for direct deposit via ePayment

Q: My Travel Completion has been approved, how will I receive my reimbursement check?
A: Reimbursement checks are issued by UH Disbursing, and will be sent directly to the payee by the UH Disbursing office. The Disbursing office will send checks to the mailing address on file in Peoplesoft.

To check or update your information in Peoplesoft, please contact the SOEST Personnel Office at 808-956-3185 or 808-956-7730.

Q: What if I have a lost receipt?
A: For lost receipts, please complete the DISB-4D.

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RCUH Travel

Q: My Travel Completion has been approved, how will I receive my reimbursement check?
A: Reimbursement checks for travelers are issued by RCUH. The SOEST Fiscal Office will pick up checks from the RCUH Disbursing office and distribute to the department of the payee.

Q: The number of business destinations on my travel itinerary exceeds the number of lines available on the M&IE Worksheet (Form 4B), how can I submit the worksheet?
A: Please make a supplemental spreadsheet to include all business destinations.

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