School of Ocean and Earth Science and Technology

SOEST Fiscal Services

Travel

Travel APM A8.851: Employee Out-of-State and Intra-State Travel
https://www.hawaii.edu/policy/index.php?action=viewPolicy&policySection=ap&policyChapter=8&policyNumber=851&menuView=closed
SOEST Fiscal Travel Training Handouts
  1. Travel Powerpoint Presentation
  2. Travel Request Cheat Sheet
  3. Travel Completion Cheat Sheet
  4. Travel Subcodes

Travel FAQ's

General Travel FAQ's
eTravel
RCUH Travel

General Travel FAQ's

 Q: What is the recommended website for per diem rates?
A: The recommended website for per diem rates can be found at
www.defensetravel.dod.mil/site/perdiemCalc.cfm.

Q: What is the recommended website for currency conversion rates?
A: The recommended website for currency conversion rates can be found at
www.oanda.com/currency/classic-converter.

Q: What are the U.S. Territories for travel budget code purposes?
A: Below listing is subject to change and is not meant to be all-inclusive:
  1. American Samoa
    • Tutuila Island
    • Aunu'u Island
    • Ofu Island
    • Olosega Island
    • Rose Island
    • Swains Island
    • Ta'u Island
  2. Guam
  3. Marshall Islands
  4. Micronesia, Federated States of
    • Pohnpei (Ponape)
    • Chuuk (Truk) Islands
    • Yap Islands
    • Kosrae (Kosaie)
  5. Northern Mariana Islands
    • Saipan
    • Rota
    • Tinian
    • Other (Farallon de Pajaros, Maug Islands, Asuncion Island, Agrihan, Pagan, Alamagan, Guguan, Sarigan, Anatahan, Farallon de Medinilla, Aguijan)
  6. Palau, Republic of
  7. Puerto Rico
  8. U.S. Virgin Islands
    • St. Croix
    • St. John
    • St. Thomas
  9. U.S. Minor Outlying Islands
    • Baker Island
    • Howland Island
    • Jarvis Island
    • Johnston Atoll
    • Kingsman Reef
    • Midway Atoll
      • Eastern Island
      • Sand Island
      • Spit Island
    • Navassa Island
    • Palmyra Atoll
    • Wake Island

back to top

eTravel

To access the eTravel website, please visit www.hawaii.edu/etravel/.

For faster travel reimbursements, sign up for direct deposit via ePayment

Q: My Travel Completion has been approved, how will I receive my reimbursement check?
A: Reimbursement checks are issued by UH Disbursing, and will be sent directly to the payee by the UH Disbursing office. The Disbursing office will send checks to the mailing address on file in Peoplesoft.

To check or update your information in Peoplesoft, please contact the SOEST Personnel Office at 808-956-3185 or 808-956-7730.

Q: What if I have a lost receipt?
A: For lost receipts, please complete the DISB-4D.

back to top

RCUH Travel

Q: My Travel Completion has been approved, how will I receive my reimbursement check?
A: Reimbursement checks are issued by RCUH. The SOEST Fiscal Office will pick up checks from the RCUH Disbursing office and distribute to the department of the payee.

For faster travel reimbursements, sign up for RCUH direct deposit via NVoicePay. Please see https://www.rcuh.com/2017/08/30/rcuh-epayments-and-nvoicepay/ for more information.

Q: The number of business destinations on my travel itinerary exceeds the number of lines available on the M&IE Worksheet (Form 4B), how can I submit the worksheet?
A: Please create a supplemental spreadsheet to include all business destinations.

back to top


Fiscal Home | RCUH | ORS | KFS | Policies | P-Card | Travel | Forms | Training | Payroll | Stipends | Contact Fiscal

Fiscal Administrator Listing

Return to SOEST Home Page

Return to the top of this page