School of Ocean and Earth Science and Technology

SOEST Fiscal Services

KFS/Etravel/Ethority

To access the KFS website, please visit kfs.hawaii.edu/kfs-prd/portal/jsp.

To access the eTravel website, please visit www.hawaii.edu/etravel/.

To access the eThority website, please visit https://ethority.reports.hawaii.edu/flash/eThorityHome.aspx?swffile=Login.swf&Version=5.0.83.2298.

FAQ's and General Information

KFS
eTravel
eThority
KFS Forms

KFS

 For training topics, visit http://www.hawaii.edu/kualifinancial/?page=home&showSubMenu=training

Q: How do I process "Special Handling" checks for KFS payments?
A: When processing a DV in KFS:
  1. Under Payment Information Tab - Check "Special Handling" box
  2. Under Special Handling tab
    • special handling name - enter Campus Code FO# Dept Name (ex: MA 0017 SOEST)
    • special handling address 1 - enter "Special Handling"
  3. Under Notes and Attachments tab - enter note explaining need for special handling

Q: How do I contact the Kuali team if I am having issues with the KFS system?
A: Please submit a trouble ticket to the KFS team:
1. Go to www.hawaii.edu/kualifinancial
2. Click on Help Resources in the Left Navigation Menu
3. Click Submit Trouble Ticket


KFS Labor Ledger Training Class (9/26/12)

KFS Updates Training Class (1/14/13)

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eTravel

Q: My Travel Completion has been approved, how will I receive my reimbursement check?
A: Reimbursement checks are issued by UH Disbursing, and will be sent directly to the payee by the UH Disbursing office. The Disbursing office will send checks to the mailing address on file in Peoplesoft.

To check or update your information in Peoplesoft, please contact the SOEST Personnel Office at 808-956-3185 or 808-956-7730.

Q: What is the recommended website for per diem rates?
A: www.defensetravel.dod.mil/site/periemCalc.cfm

Q: What is the recommended website for currency conversion rates?
A: www.oanda.com/currency/classic-converter

Q: What are the U.S. Territories for travel budget code purposes?
A: Below listing is subject to change and is not meant to be all-inclusive:
  1. American Samoa
  2. Guam
  3. Johnston Atoll
  4. Micronesia, Federated States of (Pohnpei, Chuuk Islands, Yap Islands, Kosrae)
  5. Midway Islands (Eastern Island, Sand Island, Spit Island)
  6. Northern Mariana Islands (Saipan, Rota, Tinian)
  7. Puerto Rico
  8. U.S. Virgin Islands
  9. Wake Island

Travel APM A8.851
www.hawaii.edu/svpa/apm/disb/a8851.pdf


SOEST Fiscal Travel Training Handouts
  1. Travel Powerpoint Presentation
  2. Travel Request Cheat Sheet
  3. Travel Completion Cheat Sheet
  4. Travel Subcodes

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eThority

Q: How do I gain access to eThority?
A: In order to gain access to eThority, you will need to submit a KFS Security Form (Form 40) to the Kuali Security Administrator. Please contact Dane Campbell (dtc@hawaii.edu) or Keith Suyat-Terauchi (suyatter@hawaii.edu) for assistance.

Note: The SOEST Fiscal Office will also need a General Confidentiality Notice (Form 92) on file.

Q: Which report template should I use to find my account balance or if a transaction has hit my account?
A: The eThority team created general templates; however, the SOEST Fiscal office has modified some of the templates to make them more user friendly. For access to the SOEST Fiscal report templates, please contact Dane Campbell at dtc@hawaii.edu or 956-8959.

For training/tutorial information, please visit the following link:
www.hawaii.edu/kualifinancial/?page=eThority&SubMenu=training

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KFS Forms

For a quick list of commonly used KFS forms, please visit the following link (Select KFS Forms from the top menu):
www.soest.hawaii.edu/soest_fiscal/forms.html

For a complete listing of KFS Forms, please visit the UH Kuali Financial System Website:
www.hawaii.edu/kualifinancial/?page=forms&showSubMenu=forms

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