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Engineering Support Facility (ESF) Project Policy and Procedures
1. There will be no charge for initial consultation, up to one hour a year, to discuss project requirements. Once project is accepted for funding, time used for consultation will be charged to the PI/Requester at the appropriate rates. Should the PI/Requester choose not to accept ESF’s proposal, but uses ESF consultation services in the acquisition and acceptance of a competing institution’s proposal, then the initial consultation is no longer free and the PI/Requester will be charged the appropriate rate for that consultation service.
2. Electronic technician service is available to provide troubleshooting and maintenance of lab equipment.
3. PIs/Requesters can obtain an open purchase order to accommodate work on small jobs. The purchase order can be valid from one to three months and is not to exceed $1,000. Please list the vendor as ESF and submit to HIG 153, Attn: Francine McMurtry.
4. A completed Service Requisition Quotation (SRQ) form is required prior to project acceptance. The SRQ form will list specific services and material charges necessary to complete the project. Any additional requests, changes to specifications, or modification after initial SRQ form is accepted will require the completion of a new SRQ form.
5. ESF must receive a purchase order prior to any work being done, or any parts are ordered. The purchase order is based on the quote given in the SRQ.
6. Equipment breakdown or malfunction may at times delay the completion of a project. In the event of such an occurrence ESF will notify the PI/Requester as to any additional costs incurred by subcontracting service to an external vendor. It will be the PI/Requesters decision as to how he/she wishes ESF to proceed.
7. The PI/Requester should provide ESF with adequate time for design and construction of a project. This ensures the optimum quality of instruments produced by ESF.
8. ESF charges are exempt from Indirect Costs: ESF is a Specialized Service Facility as defined by OMB Circular A-21. As such, indirect costs are included in the hourly rates. When paying an invoice, use code 7282 to exempt the expenditure from indirect costs.
Page last Modified 09/26/2008
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